PSMF Administrator
Technical · Industry · PV Systems
Maintains the Pharmacovigilance System Master File.
Also known as: PSMF Specialist, PSMF Associate
This competency standard is a working draft prepared for reviewand is not yet an official GPPC standard. Content is derived from the role’s job description and established pharmacovigilance practice, and is subject to change.
Job description
- Maintenance of the PSMF.
- Schedule data requirements for the PSMF.
- Coordinate the call for information/email reminders to contributors ahead of due dates for submission.
- Ensure that contributors have completed appropriate quality control review of all content provided for inclusion in the PSMF.
- Liaise with other global functions to collate required information within timelines.
- Circulate sections of PSMF and annexes as appropriate for review.
- Coordinate final quality review of the PSMF after an update and prior to it.
- Upload completed PSMF and PSMF Summary into the document management system and ensure contributing documentation is archived in accordance with relevant SOP.
- Liaise with concerned parties to ensure providing appropriate updates to the PSMF in accordance with the applicable GVP guidelines.
- Support QPPV oversight of submission of the PSMF.
- Develop and maintain a tracker of requests for the PSMF and Summary PSMF.
- Actively maintain awareness of any updates in regulatory requirements regarding local and regional PSMFs and ensure these are reflected in the applicable PSMF.
- Participate in inspection/audit related readiness activities and provide support for internal and external PV audits.
- Contribute, participate, and support team meetings, including materials preparation, meeting minutes writing, and action item tracking.
Overall required level: Intermediate.Draft competency standard for the PSMF Administrator role. As a technical role, expert-level command of the specific systems, tools and processes is expected, with working knowledge of the surrounding regulations. Levels are an initial proposal derived from the role's job description and typical pharmacovigilance practice, pending expert review.
Prerequisites
Mandatory prerequisites
- →Relevant qualification or demonstrable experience in the role's domain
- →Relevant pharmacovigilance experience appropriate to the role
Recommendations
- →Working proficiency in English
- →Familiarity with the applicable GVP modules
Concept of levels
Knowledge for each topic is assessed on a four-level scale.
| Level | Expected knowledge |
|---|---|
| N/A | No knowledge required. |
| Basic | Elementary knowledge of the specific regulation; fundamental understanding of the terms and definitions used, a basic understanding of the concept of the regulation, a general overview of what it covers and where it can be found; passive/delegated usage of the regulation. |
| Intermediate | Very good knowledge of the specific regulation; comprehensive understanding of the terms and definitions and of the concept and context of who/when/where/why/how it applies; active usage of the regulation when required. |
| Expert | Excellent knowledge of the specific regulation; in-depth understanding of the concept and of how and why its sections should be implemented and followed, including outcomes and responsibilities for all relevant stakeholders; active usage of the regulation on a daily basis. |
Knowledge
General Knowledge
| Topic | Level |
|---|---|
| Pharmacovigilance principles and Good Pharmacovigilance Practices (GVP) overviewRef: EMA GVP Module I — Pharmacovigilance systems and their quality systems; EU Reg (EC) 726/2004 & Dir 2001/83/EC | Basic |
| The pharmacovigilance system and Pharmacovigilance System Master File (PSMF)Ref: EMA GVP Module II — Pharmacovigilance system master file (Rev 2) | Intermediate |
| Individual case safety report (ICSR) management and regulatory reporting timelinesRef: EMA GVP Module VI (Rev 2); ICH E2D(R1); ICH E2B(R3) | Intermediate |
Role-Specific Knowledge
Includes topics derived from this role's job description.
| Topic | Level |
|---|---|
| Safety database administration and configurationRef: ICH E2B(R3); EMA EudraVigilance | Expert |
| Computer-system validation (CSV) and UATRef: EU GMP Annex 11 — Computerised systems | Expert |
| PSMF and Safety Data Exchange Agreements (SDEA)Ref: EMA GVP Module II — Pharmacovigilance system master file (Rev 2) | Intermediate |
| System integrations, gateways and reporting rulesRef: ICH E2B(R3) — Electronic Transmission of ICSRs | Intermediate |
| Audits and regulatory inspectionsRef: EMA GVP Module IV — Pharmacovigilance audits (Rev 1); GVP Module III — Pharmacovigilance inspections | Intermediate |
| PV policy, legislation and guideline developmentRef: Regulation (EC) No 726/2004; Directive 2001/83/EC | Intermediate |
Knowledge · Skills · Attitude
A summary of the competency elements expected for this role.
| Element | Knowledge | Skills | Attitude |
|---|---|---|---|
| System administration |
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| Validation |
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| Governance |
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